Records Management Systems

The SENTRY-RMS Software Suite is comprised of a series of user-friendly modules that comprise everything you need to run your department faster and more efficiently. These modules are integrated together to eliminate excess data entry and provide a single source for departmental management. Individual modules can also be used as standalone software if you do not have the complete suite. Contact Us for more information.


Track alarms.
Generate Billing.
Send notices (e-mail, Text).


Track Department Budget.
Line Item Tracking.
Generate Purchase Orders.
Reports and Graphs.

Case Photos

Import Case Photos into Report.
Photo Tracking.

CLERY Reporting

Auto Generates Annual Clery Report.
Additional Clery Report Data Entry.
Clery Activity Sheets.

Case Management

Field Track Status of Cases.
Leads Management.
Assign Case Duties (follow up, interviews, etc).
Tack Forms Attached to Case.
Statics Analysis.
Division Tracking.
Officer Report Tracking.
Supervisor Tracking.


Electronic PR1.
Will Be Online Pending State API Release.

Digital Booking

Real-Time Booking Integration.
All-State Forms (Auto-Populate).
Auto Positioning Booking Camera.
Meets NIST Standards.
Digital Lineups (Can also be saved as pdf).
AFIS/Cogent Integration.
Prisoner Tracking.


Integrated to CAD/RMS.
Collect Interface.
Print Tickets.
Print Written Warning.
Transmit Data to State.
Ticket Back.

iPad App

Interface HPS CAD/RMS with an IPAD.
Auto Picture Import.
Digital Signatures.

Mobile Report Writing

Real-Time Access to the Complete HPS System in a Mobile Environment.
Customized Access Levels.
COLLECT Integration.
Silent Dispatching.
Car to Car or Car to In-house Instant Messaging.
Access to Other Department Files (i.e. word, email, etc).
Officer Tracking.
Tablet Integration – iPad, Android, Windows.

Report Writer

Officer Reports Owed Queue.
Cad Data Integrated.
Auto Enter Previously Entered Persons.
Quick Search Features.
Onscreen Help Guide and Highlighted Data to eliminate omissions and errors.
Spell Check.
Integrates with State and Departmental Forms.
Quick Copy and Paste From Other Report.
Officer Signoff.

Field Intelligence Tracking

Protective/Restraining Order Tracking (Integrated to CAD Alerts).
Permit Tracking.
Alerted Name and Address Tracking.

Evidence/Property Room

Track Case Evidence.
Generate Labels and Barcodes.
Evidence Photos.
Track Flow/Chain of Custody.
Integrates Lab and Receipt Forms.
Evidence Inventory Report.

Gang Tracking

Track Gang Data and Members.


Based Off Of Active Directory Login to Eliminate Dual Logins.
Optional User Name and Password.
2 Factor Authentication – Meets State and Federal Requirements.
Granular Security (Data can be secured down to the individual field level).
Customized To Fit The Need of the Department.
CITRIX 140 FIPS standards.

Internal Affairs

Early Warning Alerts.
Discipline Tracking.
Custom Alerts.
Use of Force Tracking.

Statistical Reports

Generate Statistical/Analytical Reports.
CFS and Non CFS Analysis on Any Data Entered.
Location Reports.
Time Analysis.
Many More.
Quickly Add Customized Reports.
Charts and Graphs.

Motor Vehicle Stop/Profile Data Submission

Track all Required MV Stop Data.
The system will Transmit Data to the State.


Certified NIBRS Reporting.
Onscreen Real-Time Help Guide.


All Data Entered into the HPS CAD/RMS is searchable.
Quick Search Features.
Customized Search Layouts.
Results Based on User Security.


On-line comprehensive shit and extra duty scheduling.
Shift Assignments.
Minimal staffing alerts.
Auto-Schedule Based on Rotation.
CAD Integration.
Days Off Tracking.
Schedule and Overtime Rotation Tracking.
Overtime Scheduling.
Extra Duty Rotation Tracking.
App for IPHONE and Android.

Personnel Tracking

Personal Data.
Time Off.
Pay rates.

Police Forms

Over 50 State Forms.
Individually Customized for Departments.
All Report Data Integrated to Eliminate Duplicate Data Entry or Omissions.
Warrant Tracking.
PR1 Diagraming.

Shift Report Notes

Shift ‘Handover” Sheet.
Tracks pertinent data and notes to be passed.

Parking Tickets

Parking Ticket Tracking.
Generate Billing Letters.
Payment Tracking.
DMV Integration.

Tow Log

Tow Rotation Tracking.
Tows Information.
CAD Integration.

Training - POST and Departmental

Track Training Requirements.
Schedule Training Classes.
POST Required Training Alerts.
Generate POST Forms.

Vehicle Fleet Maintenance

Gas Log.
Repair Tracking.
Cost Analysis.

Fire RMS

NFIRS 5.0 Reporting

NIFRS 5.0 Certified.
Real-Time On-screen Guide.
Point and Click.
User Friendly.
Integrated to other Modules.
Easy Searching.
Customized Reporting.
Mobile Interface.


Track Inspections.
Schedule Inspections.
Inspection Due Timers.
Generate State/Local Forms.
Call Log.
Mobile Interface.


Occupancy Information.
Contact Information.
Structure Information.
HazMat Information.
Hydrant Information.
Water Locations.
Pictures and Maps.


Interface to NFIRS Report.
Investigation Report.

Department Inventory

Equipment Tracking.
Testing and Maintenance.
Issue Tracking.

Mobile Environment

Remote Access to all Modules.
iPad, Android, Windows.

iPad App

Interface HPS CAD/RMS with an iPad.
Auto Picture Import.
Digital Signatures.

Fire Marshal Forms

Open Burning.
Arrest Warrant.
Search Warrant.
Custom Forms.
Custom Permits.
Fee Tracking.


Duty Rotation.
Auto Enter Schedule.
Days Off Tracking.

Member Tracking

Equipment Issued.
Certifications Tracking with Expiration Alerts.
Personal Info.

Department Calendar

 Track Department Activity.
Calendar Format.



250 Post Road East Westport, CT 06880

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Telephone: (203) 221-1212
Fax: (203) 221-1946

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